Table of Contents
Introduction
QuickRecon ("we," "us," "our," or "Company") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.
Information We Collect
Account Information
When you create an account, we collect your name, email address, company name, and password. Your password is hashed and encrypted for security.
Payment Information
We collect billing address, credit card information (processed by Stripe), and subscription details. We do not store full credit card numbers on our servers.
Document Data
When you upload invoices and bank statements for reconciliation, we process these documents using our AI system. You maintain full ownership of your data.
Usage Data
We automatically collect information about your interactions with our platform, including pages visited, features used, and timestamps. This helps us improve our service.
Device Information
We collect information about your device, including browser type, IP address, and operating system to optimize our platform performance.
How We Use Your Information
We use the information we collect for the following purposes: • Providing and improving our reconciliation services • Processing payments and billing • Sending administrative updates and security alerts • Responding to your inquiries and customer support requests • Monitoring and analyzing trends, usage, and activities • Detecting and preventing fraudulent transactions • Personalizing your experience and delivering relevant features • Complying with legal obligations
Data Security
Encryption
All data transmitted to our servers is encrypted using TLS 1.2 or higher. Sensitive information including personally identifiable information (PII) is encrypted at rest using AES-256-GCM encryption.
Access Controls
We implement role-based access controls (RBAC) and multi-factor authentication (MFA) to ensure only authorized personnel can access your data.
Regular Security Testing
We regularly perform security audits, penetration testing, and vulnerability assessments. We maintain industry-standard security certifications.
Third-Party Sharing
Service Providers
We share information with third-party service providers who assist in our operations, including payment processors (Stripe), cloud infrastructure (hosting), and analytics providers. All third parties are bound by confidentiality agreements.
Legal Requirements
We may disclose your information when required by law, such as in response to court orders, subpoenas, or government requests.
Business Transfers
If QuickRecon is involved in a merger, acquisition, or bankruptcy, your information may be transferred as part of that transaction.
No Sale of Data
We do not sell or rent your personal information to third parties for marketing purposes.
Your Rights and Choices
GDPR Rights (EU Users)
If you are located in the EU, you have the right to: access your personal data, correct inaccuracies, delete your data, restrict processing, data portability, and object to processing.
CCPA Rights (California Users)
California residents have the right to know what personal information is collected, delete personal information, and opt-out of the sale of personal information (which we do not engage in).
Account Settings
You can update your profile information and communication preferences from your account settings at any time.
Data Deletion
You can request deletion of your account and associated data. We will retain data as required by law or for legitimate business purposes.
Data Retention
We retain your personal information for as long as your account is active or as long as necessary to provide our services. After account deletion, we retain data for: • 90 days for recovery purposes • 7 years for financial and tax records (as required by law) • Indefinitely for anonymized or aggregated data You may request data deletion at any time, subject to legal retention requirements.
International Data Transfers
Your information may be transferred to, stored in, and processed in countries other than your country of residence. These countries may have data protection laws that differ from your home country. By using QuickRecon, you consent to the transfer of your information to countries outside your country of residence.
Children's Privacy
QuickRecon is not intended for users under 13 years of age. We do not knowingly collect personal information from children under 13. If we become aware that we have collected such information, we will delete it promptly.
Contact Us
If you have questions about this Privacy Policy or our privacy practices, please contact us: QuickRecon Email: privacy@quickrecon.com Website: https://quickrecon.com/contact
Privacy Questions?
If you have any concerns about how we handle your data, please don't hesitate to contact us.
Contact Privacy Team